Creating Schedules

These PDF and video guides cover the OPAS Calendar, and the basics of Scheduling and Event Management.

Our support pages contain PDF and YouTube links for only the most requested items in OPAS Program Areas. There are many other guides available; please contact Technical Support if you need anything you don’t see here.

You can also find video guides on the YouTube Playlist:   OPAS Scheduling 

Using the OPAS Calendar

CalendarThe OPAS Calendar is the heart of scheduling in OPAS. Familiar views and intuitive drag-and-drop operation make it easy to create and manipulate your schedule.
Calendar PreferencesCustomizing and setting the OPAS Calendar to your liking
Artistic / Planning PeriodsBlocking off extended periods in the Calendar for availability, future Projects, etc.
Planning Periods; creating EventsCreating activities in the Calendar directly from Artistic / Planning Periods
Setting HolidaysIndicating holidays and vacation / off-days in the OPAS Calendar

Creating Seasons

Creating a SeasonCreating and defining a concert season in OPAS
Configuring SeasonsSetting “off-weeks” in a season so Performance Weeks are skipped


ProjectsAll activities in OPAS are grouped by their Project. An introduction to Projects and how to create a new Project
Moving ProjectsMoving all the events in a Project at one time

Creating and Scheduling Activities

Event TypesCreating the different Event Types or Activities that comprise your organization’s schedule
Copying EventsUsing simple drag-and-drop techniques to quickly copy events in the Calendar
Moving EventsDragging/Dropping events in the OPAS calendar to easily move dates and times in the Calendar
Project TemplatesTemplates of rehearsals and concerts can be employed to quickly build a season
Deleting EventsDeleting a rehearsal or concert from the Calendar, when that event is linked to musician service records and/or contracts