Orchestra Personnel Management

These guides cover Personnel Management in OPAS – information for musicians, attendance and rosters, and payroll.

Our support pages contain PDF and YouTube links for only the most requested items in OPAS Program Areas. There are many other guides available; please contact Technical Support if you need anything you don’t see here.

You can also find many video guides on the Personnel Management YouTube playlist

Manage Musicians

PDFkVideoTopic/TitleNotes
  Entering new Substitute / Extra MusiciansPutting new orchestra members into the Address Book
Default SeatingSet the default seating or section assignments for musicians

Manage Attendance

PDFVideoTopic/TitleNotes
Service Attendance AreaThe primary section of OPAS used for assigning and rostering musicians. This guide provides an overview to basic operation.
Removing ServicesDeleting or Removing assignments in the Service Attendance area
Drag-Drop SeatingUsing the drag/drop seating add-on to roster the orchestra for concerts
Create Attendance TypesCreate and edit the various absence/presence categories used by your organization
Create New SectionsModify the Service Attendance area to show different groups of combined orchestra sections to, for example, assign Timpani and Percussion at the same time
Manage EventsMaking sure the activities you wish to see in Service Attendance appear there, and the ones you don’t are omitted

Reports / Analysis

PDFVideoTopic/TitleNotes
Emailing ReportsSending formatted Word reports such as contracts and event information notices via email
Budget WorksheetsExcel workbooks that allow you to project personnel costs based on instrumentation