Installing Reports

Installing reports for OPAS is a simple file-copy procedure. There are five different folders that contain OPAS reports (depending upon what kind of report it is). OPAS Technical Support will tell you which folder should house your specific report files.

Procedure – Custom Reports

Custom Word reports in OPAS are comprised of a set of three files. A new report will have three files, each with the same name but a different extension.  If an existing custom report is being revised, it can comprise one, two or three files. Most often these files will be emailed to you, but on occasion they will be downloaded.

Custom Reports are comprised of three files. The name of the files doesn't matter (we use a naming convention for Tech Support) but your orchestra's initials will likely be in the middle of the name.

Custom Reports are comprised of three files. The names of the files doesn’t matter (we use a naming convention for Tech Support) but your orchestra’s initials will likely be in the middle of the name.

Find the Folder

Files for Word reports are always placed on the server that houses OPAS. You can open the OPAS directory via the menu item in the upper right-hand corner of the application:

Open OPAS Folder

If you don’t see Open OPAS folder in the list of program areas, then your OPAS login doesn’t permit access to this program area. To locate the OPAS report folder, open Windows Explorer (double-click the “Computer” icon on your desktop). On the left side of the screen will be a list of hard drives — one of them should be mapped to the OPAS drive on the server. Open that drive.

Files for customized Word reports will most often be placed in the REPORT_FAS_CUSTOMIZED folder. On occasion, particularly for older Word reports, the REPORT_ART_CUSTOMIZED folder will instead be used.

Files for custom Word reports are placed in one of these two folders

Files for custom Word reports are placed in one of these two folders

Paste the Files

Paste the report files sent to you by OPAS Technical Support into the folder. If prompted, overwrite any files of the same name currently in the folder. An updated custom report will replace any of the three report files.

Restart OPAS – New Reports Only

If you have received the files for a new custom report, you will need to restart OPAS on your own PC. OPAS reads in the entire report library when it launches, so until OPAS is restarted, it will not detect the new report.

If you have been sent files to update an existing custom report you do not need to restart OPAS.

The server does not need to be restarted, nor does any computer need to be rebooted. You just need to restart the OPAS application.

Procedure – Standard Reports

Word reports in OPAS are comprised of a set of three files. A new report will have three files, each with the same name but a different extension.  If an existing report is being revised, it can comprise one, two or three files. Most often these files will be emailed to you, but on occasion they will be downloaded.

Word Reports are comprised of three files. The names of the files doesn't matter (we use a naming convention for Tech Support)

Word Reports are comprised of three files. The names of the files doesn’t matter (we use a naming convention for Tech Support)

Find the Folder

Files for Word reports are always placed on the server that houses OPAS. You can open the OPAS directory via the menu item in the upper right-hand corner of the application:

Open OPAS Folder

If you don’t see Open OPAS folder in the list of program areas, then your OPAS login doesn’t permit access to this program area. To locate the OPAS report folder, open Windows Explorer (double-click the “Computer” icon on your desktop). On the left side of the screen will be a list of hard drives — one of them should be mapped to the OPAS drive on the server. Open that drive.

Files for Word reports will most often be placed in the REPORT_FAS folder. On occasion, only when updating older Word reports, the REPORT_ART folder will instead be used.

Files for Word reports are placed in one of these two folders

Files for Word reports are placed in one of these two folders

Paste the Files

Paste the report files sent to you by OPAS Technical Support into the folder. If prompted, overwrite any files of the same name currently in the folder. An updated report will replace any of the three report files.

If you are installing a large number of reports at once, the report files will likely be delivered in a Zip file or archive. Unzip or extract the individual report files into the folder. If prompted, overwrite any files of the same name currently in the folder. An updated report will replace any of the three report files.

Restart OPAS – New Reports Only

If you have received the files for a new report, you will need to restart OPAS on your own PC. OPAS reads in the entire report library when it launches, so until OPAS is restarted, it will not detect the new report.

If you have been sent files to update an existing report you do not need to restart OPAS.

The server does not need to be restarted, nor does any computer need to be rebooted. You just need to restart the OPAS application.