OPAS Classic – OPAS Desktop program
Calendar with drag/drop options, color-coding, quick-add of events, multiple views and more. Planning periods to mark or block off time periods, day notes, holidays and more give your staff a reliable and comprehensive master schedule. Each event within the Calendar can contain complete production, repertoire, artistic, checklist and other details.
The performers, venues, publishers and other entities that bring your events to life. Complete contact information, click-to-email, mapping and other address book features. Comprehensive performance histories for conductors, soloists and venues
An unlimited number of compositions of any musical genre. Manage exhaustive instrumentation, timing, movement, and other information. Comprehensive performance histories for every work
Track critical details organized by topic, responsible staff, task and more. Checklist entries can be managed via a Dashboard widget so you can always see what is due, and what is coming up. Checklist entries can feature extensive detail and can be applied within almost every program a
Manage your organization’s music holdings. Parts, scores, publisher, shelf number, material, instrumentation and more can all be stored for any set of compositions. Link performance histories to specific Library editions.
Manage your inventory of instruments, furniture, equipment, and all the other materials required for concert production. Assign rental or usage costs, group items by type and assign them to events in any configuration. Include resources in production and other reports.
Customize expense types, categories, cost centers and account numbers. Create recurring expense templates and consolidate expenses from all areas of operation. Review expense data in Microsoft® Excel or Word. Factor currency conversions and tax calculations.
Manage individual instruments owned by the orchestra, musicians or third parties. Track endangered species elements, repair history and costs, insurance categories and valuations. Assign instruments and other materials to Transport Cases.
GUEST ARTIST CONTRACTS
Generate contracts for guest artists, conductors, choirs, independent contractors, venues and more. Print detailed Artist Itineraries automatically integrated with performance and contract information. Easily create comprehensive fee history and expense itemization reports.
PERSONNEL MANAGEMENT / ROSTERS
Manage all personnel records for the musicians associated with your organization – orchestral musicians, chorus members, substitutes, retired musicians, youth orchestra members, etc. Capitalize on point-and-click attendance assignments using unlimited and customizable attendance types to conform to your specific orchestra contract. Simplify rostering and rotations through a drag-and-drop seating utility.
Calculate Salary and Service-based payroll using unlimited types and configurations of payroll rates and adjustments. Store payroll data both as a sum and as individual components for extensive analysis possibilities. Quickly and easily generate musician contracts and hire letters.
Complete Tour Itineraries, including performance and non-performance activities such as flights, travel and hotel stays. Auto-assign orchestra musicians, substitutes, conductors / soloists, and Instrument and Touring Cases based upon the assigned personnel. Use point-and-click room and travel assignments.
Leverage a wide variety and ever-growing library of reporting options and methods – OPAS sends the majority of reports to Microsoft® Word, so that you can use your organization’s pre-existing templates and formats (or output reports and documents to Microsoft® Excel, XML, html and other formats). Employ dynamic Excel reports for Personnel assignments and service histories, artist and conductor performance analysis, performance location analysis, finance, payroll and other functions.
GENERAL SYSTEM FEATURES
Conduct comprehensive and multi-level searches (and add them to menus for instant access) | Send schedule and repertoire information to the web via the optional OPAS Online utility | Drag-and-Drop Document linking – link any digital file such as Word documents, PDF files, MP3 files, web addresses, email messages and more to any record in OPAS. | Format data exports to text, Excel, html and other digital formats (including the Windows clipboard) | Extensive Personalization options - customize screens, fonts, toolbars and colors to better reflect your preferences or organization’s brand | Completely configure permissions for both Groups and individual Users
GENERAL SYSTEM FEATURES
Integrate OPAS with other software systems – OPAS is an “open-end” database system and can import or export information to and from box office systems, accounting systems, other scheduling systems, etc. | Use the OPAS Audit Trail to track all changes to the database, marking each with the date/time of the change, the OPAS user who made the change, and the nature of the change.